With an increasing number of companies seeking reduced IT costs, flexibility to provide the latest tools, improved productivity and collaboration, reduced infrastructure complexity, and improved cloud security, the number of companies seeking options is increasing. We examined the top 10 benefits of migrating to Office 365.
1) Control your costs and provide financial flexibility to your organization
Office 365 comes with a monthly pricing structure and offers great pricing flexibility with its services. There are several subscription plans to choose from. Therefore, instead of paying large amounts upfront for the tools you may need to run your business, you can choose a plan as needed. You can only pay for the products you need and when you need them, giving you scalability and profitability. Many of the products in Office 365 can be purchased individually. However, it often makes more sense to buy a plan. Businesses that tend to resize are ideal candidates for Office 365 to get the most out of it because it supports a lot of scalability.
2) Work from anywhere, anytime
Office 365 is a cloud-based solution that allows users to access their documents at any time, from PC, Mac, iOS and Android devices. Ideal for domestic, part-time, and full-time employees, ideal for modern work environments. For added security when accessing your Office 365 system, options are available for 2-factor authentication (bank type login). You can even remotely erase your mobile / smart device if it is lost or stolen. Depending on the license you choose, you can download and install a copy of Office 365, or you can work with web-based applications with limited functionality.
3) Reduce costs and optimize IT support and maintenance
With on-site deployments, all costs of installing, supporting, repairing, and upgrading your infrastructure are significant costs to your business. Office 365 significantly reduces this. There are no local servers that can fail, update, or be managed. No software updates or patch deployments are required. With Office 365, all Office 365 hardware and software updates are made, and in most cases, no action is required (except a read email notifying you of a change).
Local devices like PCs, laptops, tablets, printers, smartphones and of course your internet connection still need support and updates, but all complex business critical services are stored in the cloud with service availability of the 99.9%. If your local device fails, it can be easily replaced without having to install complex productivity packages that are stored in the cloud.
Also, Office 365 is constantly working on new features. These features are also provided from the cloud without the costs of on-premises implementation.
4) Excellent communication and collaboration tools.
Businesses today need the best collaboration tools. Smooth communication inside and outside your company is a must.
With the applications included in Office 365, users can work in real time. For example, multiple users can edit a document in Office 365 from different locations. This increases the overall productivity of a company. With Office 365, users can communicate with their teammates and with third parties. Outlook Web App (OWA) is the email client that is included in all Office 365 plans and guarantees the easy exchange of emails and other files in complete security. Office 365 users can also use the Yammer and Staffhub apps to connect with members of their company.
Office 365 Teams is a chat-based workspace with group and private messages. Within each team, users can create different channels to organize their communication by topic. Each channel can contain multiple users or can scale to thousands of users.
SharePoint helps companies share and manage content, knowledge, and applications. It supports teamwork, helps you find information quickly, and enables collaboration.
5) The best in security and compliance
Security and managed tools to further increase your security. Of all the cloud-based suites, Office 365 is known for providing the best security measures to protect your data. Office 365 manages your deleted data in accordance with its own data loss prevention policy. Office 365 is also HIPAA, FISMA, and ISO 27001 compliant. Users get help with the latest technology to protect their files through the cloud.
6) Scalable from very small to very large
If you've ever worked with local IT solutions, you know the headache that can occur when you run out of system space or resources. Upgrading is not an easy task and costs can quickly increase. Office 365 is a highly scalable solution that can be expanded or contracted to meet the needs of your company. Adding additional available storage is easy, and the available resource can grow and shrink as your business needs change. This means that adding additional storage or solutions is generally very easy.
7) Built-in anti-spam and malware protection
If you use Office 365 email services, your email will automatically be protected by the Office 365 malware and antispam solution. Your incoming and outgoing messages are protected against malicious software. This protects your network from spam that is sent via email. Administrators do not have to configure or maintain the default filter technologies. However, administrators can make company-specific filter settings in the Exchange Administration Center (EAC).
8) A boost for business
With OneDrive for Business, you can store and protect your files, share them with others, and access them from anywhere on all your devices. Using the included sync app, your OneDrive storage space can be viewed from your local device as a local drive. You can also sync it locally for offline use.
9) Microsoft Office 2019
Depending on the subscription, Office 365 offers you the latest version of the Office desktop applications with which you are already familiar, such as: B. Word, Excel and PowerPoint.
Although Office 365 is a cloud-based service, Office desktop applications do not run in the cloud. Instead, users download Office apps from the Office 365 portal and install them on their local computers. This method of purchasing Microsoft desktop applications may be beneficial to your business and may replace the purchase of these office productivity tools separately if an upgrade is required.
10) Azure integration with Office 365
Office 365 uses Azure Active Directory (Azure AD) to manage the identities of users behind the scenes. Your Office 365 subscription includes a free subscription to Azure AD, so you can integrate Office 365 with Azure AD if you want to sync passwords or set up single sign-on with an on-premises or Azure environment. You can also purchase advanced features to better manage your accounts.
Azure also offers other features, like built-in app management that you can use to extend and customize your Office 365 subscriptions.
We hope you find this article useful. Please note that Office 365 is not suitable for every type of organization. It is recommended that you spend time evaluating the benefits of migrating to Office 365 and examining the impact on your organization before taking the plunge. Please contact us if you want to discuss this or any other article.